University Sports Centre access

From October 2026 a new access system will be used for the University Sports Centre.
To gain access everyone will have to follow the instructions:

Oxford Aikikai — registering on the Oxford University Sports app

Download the Oxford University Sport app:

Register:

Note: If you already have an Oxford University Sport account, go straight to the membership request.

  1. Open the app and tap “Login“. You can also register on the website.
  2. Choose “Register“. Oxford University staff and students use “Oxford SSO“
  3. Create your account. Enter your personal details and select “External to Oxford University” under Category. Use your own email address and create a password. Leave the Bod Card field blank if you don’t have one.
  4. Review the required terms and health statement, choose your communication preferences, proove you are not a robot tap “Register” to complete registration.
Opening screen of the OU Sports app, ready to login or register.
Login page of the OU Sports app. If registering select "Register"
Registration page - enter all necessary details, including selecting the correct category.
End of the registration page - proove you are not a robot and finish by tapping "Register".

Submit a membership request:

  1. Sign in using your email and password, or SSO if Oxford University staff or student.
  2. Open “My profile” from the menu showing your name or initials in the top right-hand corner.
  3. Scroll down to “Join Club“.
  4. Search for “Aikido” in the Organisation field and select “OU Aikido Club”. This is the club to select even if you are external to the University.
  5. Tap “Save“. This sends your membership request to the club for approval.
After registration select "My Profile" on the main OU Sports app screen.
On your profile screen of the OU Sports app find the "Join Club " section.
In the OU Sports app profile, enter "Aikido" and select "OU Aikido Club" from the selection offered.
If the request is successful, tap "Close".

Once we have your membership request we’ll get you approved. You will receive an e-mail when the request is sent and another when it is approved.

“Purchase” a subscription to the Aikido Club

When the membership request is approved, return to the app and select “My profile“. You should immediately see a screen to “purchase” the required membership. This has no cost, but must be completed to be able to book a practice session.

  1. Tap on the OU Aikido Club membership box.
  2. Tap “Add to cart“.
  3. Tap “Confirm order“.
  4. Tap “Schedule” to go to book a practice session.
Returning to "My Profiles" in the OU Sports app you should see an option to "purchase" a required membership, this has no cost.
Tap the membership option, review the information and tap "Add to cart".
To complete the membership "purchase" tap "Confrim order". No payment details are required.
The purchase is complete and a practice session can be scheduled.

Booking a practice session immediately after the membership purchase

  1. Tap “Schedule” at the end of the purchase process.
  2. Use the search to find Aikido and select “Aikido Club” in “Sports Clubs“. Or scroll over half way down the page to the start of “Sports Clubs” to find us.
  3. Select the “Aikido Club“
  4. Tap “Show“.
Booking a session immediately after the membership purchase, tap "Schedule"
To find the Aikido club use the search option on the booking page, enter "Aikido".
After seraching for "Aikido" the only option offered should be "Aikido Club"
Select "Aikido club" and then "Show"

To book each practice you will attend

(If returning to the app, select “Classes/Clubs“)

  1. Use the “Activities” option to filter if necessary.
  2. Find the session to book – you can book up to one week ahead. Tap on the session.
  3. Select the “OU Aikido Club” membership.
  4. Tap “Book“.
To book more sessions return to the "Classes/Courses" section. Filter by "Activities" if necesssary.
After selecting the practice session date and time, the details will open.
Select the "OU Aikido Club" organisation member profile in the middle of the booking screen. Tap "Book" to complete.
Successful booking allows adding the sessoin to your calendar, if you choose.

On arrival at the sports centre

To get through the gate, use the central icon on the bottom task bar of the app to enable your camera to scan the QR code on the gate. Note there is poor 4G/5G mobile signal in the area. Go to the reception desk if you have any trouble.

To enter the sports center, ensure you have your phone with you and are logged in to the app. Select the middle icon on the bottom task bar to enable your camera. Scan the QR code on the barrier after reception.

Checking and cancelling bookings

  1. Select the “My bookings” button on the bottom bar of the app.
  2. You will see a list of upcoming bookings
  3. Select a booking to check details.
  4. If you need to cancel a booking, tap “Cancel“.
Sessions booked can be viewer through the "My bookings" section of the OU Sports app.
Sessoins booked can be viewer and selected if necessary.
If necessary a session can be cancelled by selecting the "Cancel booking" button.
If a session is cancelled the process will be confirmed on the final screen.

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